Free ChinaVisaMail Resource · M Business Visa

China Business Visa Invitation Letter Template

This free ChinaVisaMail template helps a Chinese business partner prepare an M-visa invitation with the applicant information, commercial purpose, visit details, inviting-company information, signature and company seal required by current published guidance.

For a rush application, compare this completed letter side-by-side with the passport and COVA before submitting. A small inviter-name, passport-number, date or company mismatch can trigger a correction request before express processing begins. See the Rush M Visa Checklist →

Download Word Template Download PDF Template
ChinaVisaMail M Visa Invitation Template
Fill online, then print / save as PDF for the Chinese inviting company to sign and stamp.
ChinaVisaMail.com | M Business Visa Invitation Template
CHINA BUSINESS (M) VISA INVITATION LETTER
中国商务（M）签证邀请函
Built around current published U.S. M-visa invitation content requirements
RUSH CHECK: INVITING ORGANIZATION NAME MUST MATCH COVA

Use the actual Chinese company/entity as the Inviting Organization. Keep the company separate from the individual contact person or signer. Do not substitute a salesperson or employee for the company name.

1. Inviting Organization 邀请单位

Use the exact legal entity name. The individual company contact is a separate person below.

Unified Social Credit Code is optional verification information in this template, not a universal U.S. visa requirement.
Company Contact Person 单位联系人
Business contact only - do not replace the Inviting Organization name in COVA with this person's name.

2. Invited Applicant 被邀请人

Use the same identity and employment information entered in COVA.
ChinaVisaMail.com | M Business Visa Invitation Template

3. Commercial Purpose & Business Relationship 商务目的及双方关系

Specific Commercial / Trade Purpose 具体商务或贸易目的
Describe the actual activity: supplier negotiations, sourcing/procurement, product review, factory visit related to commercial cooperation, contract discussions, quality-control meetings, trade-fair meetings, etc. Do not write only "business."
Business Relationship 双方商务关系
State the truthful relationship (for example existing supplier/customer/distributor/prospective partner) and briefly explain what the companies are discussing, buying, supplying, negotiating, inspecting, or planning together.

4. Planned China Visit 访华计划

Dates, cities, and purpose should be consistent with COVA. The stay length should make sense with the dates.

Detailed Business Itinerary 详细商务行程

City / Place
城市/地点		Company / Facility
公司/地点		Dates
日期		Commercial Activity
商务活动

5. Travel Expenses 赴华费用来源

Keep the expense payer consistent with COVA.

6. Invitation Declaration 邀请声明

We, [INVITING COMPANY], hereby invite [APPLICANT FULL NAME] to China for the legitimate commercial and trade activities described in this letter.

We confirm that the information in this invitation letter is true and accurate to the best of our knowledge. Our company contact listed above is available to verify this invitation and the planned business activities if additional information is requested.

We understand that visa issuance, category, validity, number of entries, and permitted duration of stay are determined by the Chinese Embassy or Consulate.

我单位确认本邀请函所填信息真实、准确，并知悉签证签发及具体签证条件由中国使领馆依法决定。

7. Inviting Company Authorization 邀请单位签署

OFFICIAL COMPANY SEAL / CHOP
单位公章

[ AFFIX SEAL HERE ]
Not an official government form. No template can guarantee visa issuance or eliminate the possibility of additional document requests.

Before the Chinese Company Signs This Letter

For rush cases, compare the invitation, passport and COVA side-by-side before submission.

✓ Applicant name matches passport exactly
✓ Passport number matches exactly
✓ Inviting company's legal name matches COVA
✓ Contact person is not confused with the company
✓ Trip dates and cities match COVA
✓ Commercial purpose matches COVA
✓ Expense payer matches COVA
✓ Company seal and legal representative signature are present
Designed from the current published U.S. invitation-content requirements for M visas and the stricter common elements used by the U.S. Embassy / Washington D.C. and San Francisco, while remaining suitable for Los Angeles. Final document requests remain case-specific.
Built From First-Party Experience

Why This M Visa Invitation Template Separates the Company and Contact Person

The inviting organization and the individual company contact are not the same field. ChinaVisaMail recently handled an urgent M-visa case in which incorrect inviter information caused the COVA application to be returned for correction, costing roughly three business days before passport submission could move forward.

That is why this template keeps the inviting company, company contact person, applicant and legal representative clearly separated.

ChinaVisaMail first-party operational experience